Leukemia & Lymphoma Society

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Operations Administrator

Operations Administrator

Job ID 
2017-2980
# of Openings 
1
Job Locations 
US-CA-Santa Ana
Category 
Administrative/Clerical
FLSA Status 
Non-Exempt
Type 
Full Time Regular

More information about this job

Why LLS

How many people can answer the question, "What do you do for a living?" with the answer, "I help find cures for cancer." At LLS, employees take our mission seriously. Whether you work in one of our chapters, are an accountant at the national office or a specialist in our Information Resource Center, you work each day on making our mission a reality: Cure leukemia, lymphoma, Hodgkin's disease and myeloma, and improve the quality of life of patients and their families. Join us and give new meaning to the word, "job."

Overview

Performs general administrative, accounting/finance and IT functions for the chapter as needed, including the coordination of cash receipts and disbursements, preparing financial reports as required, and assisting the Operations Director support of LLS’ mission.

 

Reports to:         Operations Director and Executive Director

Supervises:         NA

Responsibilities

Duties and Responsibilities:

  • Manage and maintain the chapter’s matching gift process from the submission of matching gifts to processing of the revenue from the matching gifts.
  • Coordinate and code daily chapter financial records. (e.g. cash receipts, deposit slips, invoices and vendor statements)
  • Assist in general administrative management of the chapter office including supplies, purchasing, and business equipment
  • Manage the daily operation of the front office to include; answering and routing calls, managing front office space, greeting and directing visitors, and other projects as assigned.
  • May assist the Operations Director with:
    • Coordination of Board activity (e.g., arranging space and logistics for Board meetings, preparation of agendas, reports, and presentations, taking minutes, tracking Board attendance and giving, etc.)
    • Development and implementation of financial procedures at the chapter office.
    • Overseeing accounting activities at chapter fundraising events.
  • Maintain assigned office, program and event records, files and databases.
  • May assist with select IT functions for the Chapter including troubleshooting, local technical support, serving as Chapter IT contact for Home Office, etc.
  • Assist the chapter staff in utilizing social media sites to provide chapter updates.
  • Maintain a working knowledge of the LLS mission and programs to promote the field and campaign fundraising initiatives.
  • Perform other related duties as assigned.

Qualifications

Education & Experience Requirements:

  • High school degree.
  • 2+ years of operations and/or accounting experience.

Position Requirements:

  • Bookkeeping skills preferred.
  • Detail-oriented and highly organized.
  • Strong MS Office Suite skills
  • Excellent interpersonal skills.
  • Excellent written and verbal communication skills.
  • Knowledge of standard business machines and computers.
  • Professional with sound judgment.
  • Solid analytical skills. 

Physical Demands & Work Environment:

  • Occasional weekend & evening work required
  • Physical demands are minimal and typical of similar jobs in comparable organizations
  • Work environment is representative and typical of similar jobs in comparable organizations

Disclaimer

The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of employees. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the Company. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.