Leukemia & Lymphoma Society

  • Facilities Administrative Coordinator

    Job Locations US-NY-Rye Brook
    Job ID
    # of Openings
    FLSA Status
    Full Time Regular
  • Why LLS

    How many people can answer the question, "What do you do for a living?" with the answer, "I help find cures for cancer." At LLS, employees take our mission seriously. Whether you work in one of our chapters, are an accountant at the national office or a specialist in our Information Resource Center, you work each day on making our mission a reality: Cure leukemia, lymphoma, Hodgkin's disease and myeloma, and improve the quality of life of patients and their families. Join us and give new meaning to the word, "job."


    Summary: Performs secretarial and diverse specialized project administration for the department. 


    Reports to: Project Manager & Sr. Director, National Field Infrastructure


    Duties and Responsibilities: 

    • Project managing of real estate projects and general Facilities related transactions for a portion of the North American portfolio
    • Coordinates resources and contractors for location projects and office build outs
    • Management, tracking and reporting of budgets for location projects
    • Manages Facilities and leasing contracts for LLS location real estate transactions
    • Handles all invoicing for general facilities and procurement pertaining to location projects
    • Coordinates the scheduling and ordering of resources related to site services, construction, furniture implementations, maintenance, cabling, office equipment and delivery services
    • Administers select on-going programs and/or special projects as assigned by the department.
    • Maintains assigned department and program records, files and databases.
    • Coordinates department reports and presentations as needed.
    • Assists in the coordination and planning of department meetings.
    • Maintains department/project calendar and makes travel arrangements for staff/resources as needed.
    • Maintain a working knowledge of the LLS mission and programs to promote the field and campaign fundraising initiatives.
    • Perform other related duties as assigned for all assigned projects.


    Education & Experience Requirements: 

    • 1 to 2 years of College
    • 2-3 years administrative and real estate project experience


    Position Requirements: 

    • Knowledge of facilities and general management of facilities, related functions and projects
    • A general knowledge of construction
    • Excellent MS Word, Outlook, Excel and database management skills
    • Good communication and interpersonal skills
    • Proficient in business English, spelling, punctuation and grammar
    • Detail-oriented with good organizational skills
    • Knowledge of standard business machines and computer software
    • Professional with sound judgment
    • Knowledge of software typically utilized for project management

    Physical Demands & Work Environment:

    • Physical demands are minimal and typical of similar jobs in comparable organizations
    • Work environment is representative and typical of similar jobs in comparable organizations


    The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of employees. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the Company. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The Leukemia & Lymphoma Society (LLS) does not accept resumes from third party recruitment/search firms. Please do not forward resumes to LLS employees or any company locations or email addresses. LLS is not responsible for any fees related to resumes not solicited by LLS Recruiting. The Leukemia & Lymphoma Society (LLS) is an Equal Opportunity Employer.


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