Leukemia & Lymphoma Society

  • IT Department Administrator

    Job Locations US-NY-Rye Brook
    Job ID
    2018-4064
    # of Openings
    1
    Category
    Administrative/Clerical
    FLSA Status
    Non-Exempt
    Type
    Full Time Regular
  • Why LLS

    How many people can answer the question, "What do you do for a living?" with the answer, "I help find cures for cancer." At LLS, employees take our mission seriously. Whether you work in one of our chapters, are an accountant at the national office or a specialist in our Information Resource Center, you work each day on making our mission a reality: Cure leukemia, lymphoma, Hodgkin's disease and myeloma, and improve the quality of life of patients and their families.
    Join us and give new meaning to the word, "job."

    Overview

    As a key member of the IT team, you will be responsible for keeping the project master plan and KPIs up to date, producing department dashboards and productivity reports, vendor cost management and accounts payable.  In addition, you will provide the CIO with administrative support.  To accomplish this you will partner closely with the CIO, IT Department heads, Procurement and Vendors.

    Additional Position Information

    Reports to:SVP of Information Technology

    Responsibilities

    Duties and Responsibilities: 

    • Works with finance and keeps track of budget actuals
    • Works with vendors to confirm billing is accurate and reasonable
    • Reviews and processes IT invoices using the Coupa System
    • Supports the RFP process for new contracts
    • Supports the vendor selection and management process
    • Works with department heads to keep the department master plan up to date
    • Works with department heads to identify KPIs and productivity dashboards
    • Supports Audit requests for information
    • Provides administrative support for the CIO
    • Assists in the coordination of department meetings
    • Performs other related duties as assigned

    Qualifications

    Position Requirements:

    • Experience managing an accounts payable process
    • Experience managing budgets and analyzing budgeted amounts Vs actual amounts
    • Experience managing vendor relationships
    • Experience with Coupa a plus
    • Excellent Microsoft Word, Excel and PowerPoint skills
    • Good Communication and Interpersonal skills
    • Proficient in business English, spelling, punctuation and grammar
    • Detail oriented with good organizational skills

    Education & Experience Requirements:          

    • High School diploma
    • 5+ years of administrative experience supporting a technical team

    Disclaimer

    The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of employees. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the Company. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The Leukemia & Lymphoma Society (LLS) does not accept resumes from third party recruitment/search firms. Please do not forward resumes to LLS employees or any company locations or email addresses. LLS is not responsible for any fees related to resumes not solicited by LLS Recruiting. The Leukemia & Lymphoma Society (LLS) is an Equal Opportunity Employer.

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